Position Title:        Executive Secretary

Job Type:              Temporary Position –6 months

Location:               Hartford, CT

Wage:                    $19-$19.50 per hour

Position Number:   9537

SUMMARY:

Our friends at the State of CT in Hartford have asked Hallmark to hire an Executive Secretary with outstanding computer and MS/Office Suite skills to provide office and secretarial support for their facility in Hartford.  This assignment is expected to run 6 months and may be renewed. Hours are 8am -4:30pm with ½ hour unpaid lunch.

RESPONSIBILITIES:

• Type and proofread correspondence using MS/Word
• Create spreadsheets, graphs and charts using MS/Excel
• Manage executive calendars
• Prepare notes, memorandums, drafts, transcripts, charts and forms
• Compose letters and reports
• Answer and direct incoming phone calls
• Handle mail, incoming and outgoing FAX
• Schedule appointments and arrange meetings using MS/Outlook
• Perform other assignments as necessary to ensure that the office runs properly
• Screen incoming correspondence, refer to appropriate staff, and follow up to assure timely response

SKILLS AND QUALIFICATIONS:

• 5+ years of strong secretarial experience supporting executive level staff
• Strong experience using the Microsoft Office Suite, including Word, Excel, and Outlook
• Extensive calendar management.
• Experience with correct office procedures and executive appointment organization
• Thorough knowledge of English grammar, spelling and punctuation
• Ability to produce neat, properly formatted, typed copy
• Ability to deal effectively with supervisor, coworkers, and general public
• Ability to work independently on administrative tasks and to make decisions within the framework or departmental policies
• Possess strong verbal ability and interpersonal skills

OTHER:

To view other Hallmark jobs, please go to www.HallmarkJobs.com.

Hallmark and our Client are Affirmative Action, Equal Opportunity Employers.  We encourage all qualified people with the current right to work for any employer in the USA to apply.  NOTE: We cannot consider H-1 Visa candidates for this position.  Principals only, please.